For Speakers
Stages of Preparation for the Conference
1. Key Dates
- 26 January 2025 – Deadline for submission of talk proposals.
- 23 April 2025 – Deadline for draft presentation submission.
- 05 May 2025 – Finalisation of talk acceptance into the main programme or reserve list.
- 12 May 2025 – Submission of final presentations and publication of the conference programme.
2. Preparing a Talk Proposal
- Submission deadline: Proposals must be submitted no later than 26 January 2025.
- After submitting your proposal, you will be assigned curators who will help refine your talk and accompanying materials.
- Proposals submitted by 12 January 2025: Curators will be assigned within one month.
- Proposals submitted after 12 January 2025: Curators will be assigned within three weeks.
Important: Communication with curators will take place on Telegram. Please provide your Telegram username when submitting your proposal.
Before being assigned a curator, any organisational questions can be directed to the @ad_questions chat on Telegram.
3. Iterative Review of Talks
The review and acceptance of talks into the conference programme is conducted iteratively. The list of accepted talks is updated monthly. You can find the current list of accepted talks before the finalisation of the programme [here].
4. Draft Presentation
- A draft presentation must be submitted to your curator by 23 April 2025 (one month before the conference).
- The draft does not need to feature finalised design elements but must include completed content so that the curator can offer suggestions, including stylistic and grammatical corrections for slides.
5. Finalising Talk Acceptance
- The acceptance of talks into the programme ends on 05 May 2025 (three weeks before the conference).
- All accepted talks will be published on the website as part of a list. Your curator will notify you of the status of your proposal.
By this date, the following must be finalised:
- Your profile on the conference website (name, photo, company, country, city).
- Title of the talk.
- Abstract of the talk.
This information will be sent to the design team for creating participant notebooks and other printed materials and cannot be changed. This applies to all talks in both the main programme and the reserve list.
You must also submit information about any scheduling restrictions:
- Pre-purchased tickets (air, train, bus).
- Inability to attend due to work obligations on specific conference days.
- Participation in other events on conference days.
- Additional preferences, such as an aversion to being the first speaker or preferences based on personal productivity rhythms.
This information is essential for building the conference's final schedule.
Important: Speakers on the reserve list must be present at the conference on both days, from opening to closing, and be ready to present at any moment.
6. Final Presentation Submission
- By 07 May 2025 (two weeks before the conference), the final presentation version must be uploaded to a designated cloud folder.
- We recommend familiarising yourself with the guidelines for presentation design and following your curator's advice. If you anticipate any challenges in adhering to the recommendations, please notify the @program_commitee on Telegram in advance.
7. Workshops
- By 07 May 2025, workshop organisers must provide curators with:
- A list of required materials for the workshop.
- Drafts of handouts.
- Room setup requirements (e.g., seating arrangements).
8. Publication of the Final Programme
The final conference programme will be published on the website no later than 12 May 2025.
9. Specifics of Speaker Participation
The conditions for participation vary based on the status of your talk:
- Accepted into the main programme or reserve list– Free participation (travel and accommodation are self-funded).
- Co-speakers: Only one speaker is exempt from the participation fee; co-speakers pay the full fee valid at the time of submission.
- Support team: Each speaker can invite a support team. Two members from the support team will receive a 15% discount on participation (both offline and online formats). To claim this discount, email @AD_CFO with your full name and the names of the support team members. Team members will need to register for the conference after this.
- Declined proposal – Participation at the price valid on the date of proposal submission.
- Self-withdrawal – Participation at the current price.